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City of Edmonton Archives Government
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Administrative Records

The records in this series relate primarily to the functions of the Analytical Services, Computer Systems, Computer Operations branches.

The Analytical Services Branch, under Director Trevor Peach, was originally intended to provide the City with a staff of competent Work Study Technicians through a period of training and then reassignment to their departments. The concept developed to that of a permanent staff of qualified management Analysts with the capability for a broader approach to problem solving with the realization that Work Study was just one part of the problem solving approach. Their concept of service expanded to include work systems design and special assistance in office systems, forms design, organization, economic feasibility, financial studies and the provision of resource people for expediting the work of committees, and task forces.

The Computer Systems Branch, under Director George Mueske, was established to develop the various uses which could be made of a computer. It provided services that varied from providing courses in project control and critical path to actual systems design programming and implementation for specific projects. The branch had no authority to initiate new applications or to revise ones currently in use without the expressed wish of the department concerned.

The Computer Operations Branch, under Director Joe Davis, was responsible for data input, data control and twenty-four hour a day operation of the computer and auxiliary equipment.

Series consists of reports, correspondence, and speeches relating to the various functions performed by the Analytical Services, Computer Systems, Computer Operations branches of the Management Services Department.

Harry Ainlay

Harry Ainlay was born in Brussels, Ontario in 1887. After earning a teacher’s certificate, he came to Alberta in 1907, spending time around Stavely before moving to Edmonton in 1912. After several years in real estate, Harry Ainlay returned to teaching in 1920, working at Queen Alexandra High School, Garneau High School, and Strathcona High School.

Harry Ainlay first ran for office as an Alderman in 1930, but was defeated. He was first elected as an Alderman in 1931 for a two year term. He was re-elected in 1933, but lost in the 1935 election. He ran for mayor in 1935, 1936, and 1937, but was defeated each time. He returned to municipal politics, and won a seat as an Alderman in 1941 and again in 1943. Halfway through his term as Alderman he stepped down and ran for Mayor in the 1945 election. He won, and served as Mayor until 1949.

Apart from municipal politics, Harry Ainlay ran a number of unsuccessful Provincial campaigns in both Alberta and British Columbia, under the Co-operative Commonwealth Federation. He was also involved in the Yellowhead Route Association in the 1940s and 1950s.

Due to health concerns, Harry Ainlay left Edmonton and moved to British Columbia. He passed away in Haney, British Columbia in 1970.

The series consists of permits issued by the Mayor’s Office, speeches, greetings, proclamations, and correspondence.

File 1 – Licenses: Permits issued from the Mayor’s Office (December 1945 - May 1949)
File 2 – Speeches: Speeches, greetings, proclamations (November 1945 - February 1947)
File 3 – Speeches: Speeches, greetings, proclamations (March - September 1947)
File 4 – Speeches: Speeches, greetings, proclamations (October 1947 – April 1948)
File 5 – Correspondence: greetings, letters of gratitude, correspondence (January – July 1948)

City Clerks and Administrative Records

This series consists of records related to the City Clerk’s Office. The City Clerk’s Office is the one most directly concerned with providing service to the Mayor and City Council and until 1972 the City Commissioners. They collect (and in most cases create) Councils’ minutes, correspondence and action files. This office is responsible for preparing materials for councilors’ and the Mayor’s scrutiny before it goes to the Council chambers for debate and voting. Included in these are materials relating to bylaws and regulations for the City of Edmonton, elections preparations and results, census papers and reports, as well as records created by the City’s commissioners, departments and committees such as correspondence, reports, policies, recommendations and action requests. The administrative records of the City’s government include a number of services which are shared between other departments through a centralized office within the Commissioners’ and later the City Manager’s office. This series contains the following sub-series:

– 1.1 Bylaws and Licenses
– 1.2 Elections and Census
– 1.3 Shared Management Services
– 1.4 Mayor / Council Inquiries & Correspondence
– 1.5 Departmental Reports / Policies
– 1.6 Personnel / City Employees
– 1.7 Advisory and Standing Committees

Printing and Reproductions Branch

The records in this series relate to the functions of the Printing and Reproductions Branch. This branch, under Director Vern Skogg, was responsible for defining the use of materials, quality and quantity required, selecting the proper process, and producing the print job. The function was divided into two elements: plan printing and printing. Plan Printing serviced the needs of all City departments for blue and black line prints, sepias and mylars. There were three categories of printing: the printing of small reports, agendas, bylaws, inter-departmental letters and all of the council material for their meetings; a second category included the printing of all types of forms, letterhead, cards, brochures, books and reports; the third category was the tendering of printing requests that the shop could not handle because of large volume, or economy. This branch had a satellite print shop at the Police Station to facilitate the immediate turnover requirements of the Police.

Series consists of sample print jobs created by the Printing and Reproductions Branch.

File List:
Box 1:
File 1 - Storyland Valley Zoo Admission or Ride Tickets (ca. 1973);
File 2 - Tourist Parking Tags (ca. 1973);
File 3 - Ballot Card for Proprietary Electors - Public Schools(ca. 1973);
File 4 - Ballot Cards for Electors - Separate School (ca. 1973);
File 5 - City of Edmonton Remittance Advance (ca. 1973);
File 6 - City of Edmonton Check [cancelled] (ca. 1973);
File 7 - City of Edmonton Paycheck [cancelled] (ca. 1973);
File 8 - Census Forms (1972);
File 9 - Traffic Tickets (1971)

Box 2:
File 10 - Utility Meter Book (n.d.)

Financial

This series of records is related to the Commissioners’ roll of overseeing the financial affairs of the City. Financial matters include taxation and assessment, guarantee deposits for tenders, budgets and estimates, all records relating to accounting (except payroll – see series1 sub-series 6) and investments, including debentures, loans and the sinking fund. This series contains the following sub-series:

– 2.1 Taxation and Assessment
– 2.2 Budgets and Estimates
– 2.3 Investments

Sidney Parsons

Sidney Parsons was born in Devon, England around 1893. He moved with his parents to New Jersey, where he worked as a brick layer, then a contractor. He moved to Edmonton in 1910.

Sidney Parsons ran unsuccessfully for Council in 1931, 1932, and 1934. He then ran as a Labour candidate in the 1935 Provincial election, but lost again. He was elected as an Alderman in 1938, then re-elected in 1940, 1942, 1944, 1946, and 1948. He stepped down midway through his final term as Alderman to run for Mayor, and was elected in 1949. He ran for Mayor again in 1951, but was defeated by William Hawrelak.

Sidney Parsons was active in the labour movement, and served as President of the Edmonton Trades and Labour Council from 1941 to 1945. He was also involved in the Ex-Servicemen’s Association, the Montgomery Branch of the Royal Canadian Legion, and was a member of the Edmonton Hospital Board.

Sidney Parsons passed away in Edmonton in 1955.

File 1 – Licenses: Permits issued from the Mayor’s Office (December 1949 - January 1952)

William Hawrelak

William Hawrelak was born in 1915 in Wasel, Alberta. He moved to Edmonton in 1945 and established a soft drink company called Prairie Rose Manufacturing. He was also President of the Alberta Farmer’s Union, and of the Edmonton Federation of Community Leagues before entering municipal politics.

William Hawrelak ran unsuccessfully as an Alderman in the 1948 municipal election, but was elected the following year for a two year term. In 1951 he took over as Mayor when Mayor Sidney Parsons had to temporarily step down for health reasons.
William Hawrelak ran as Mayor in 1951, defeating the incumbent Sidney Parsons, and ran successful re-election campaigns in 1953, 1955, and 1957. In 1959 William Hawrelak resigned as Mayor following a Provincial inquiry into questionable land sales. He was re-elected as Mayor in 1963 and 1964, but was again ousted in 1965 because of his real estate holdings and land transactions. William Hawrelak was elected Mayor a final time in 1974, but passed away of a heart attack the following year while still in office.

The series consists of correspondence, invitations, meeting minutes, reports, daily journals, and speeches from William Hawrelak’s different terms of office.
An order has been imposed on the material. The arrangement includes three sub-series, which are as follows:
• Sub-series 1 – 1951-1959
• Sub-series 2 – 1963-1965
• Sub-series 3 – 1974-1975

Development and Planning

This series of records is related to the Commissioners’ role of overseeing all issues of land ownership within the City’s limits. Residential and industrial development had to be managed and eventually planned for. Standards were required for buildings and construction and the resulting enforcement duties. This series contains the following sub-series:

– 3.1 Land
– 3.2 Zoning
– 3.3 Architects and Inspections
– 3.4 Economic Development

Microfilm and Records Branch

The records in this series relate to the functions of the Microfilm and Records Branch. This branch, under Director Tom Rannie, provided all City departments with services ranging from folding, inserting and metering of mail plus special deliveries and regular daily pickups and deliveries of mail, as well as providing microfilming services. The City of Edmonton established their first 16 mm microfilm program in 1952 in conjunction with Civil Defense for the security of essential documents. During the late 1960s this program was expanded to combine both 16 mm and 35 mm microfilm systems which gave complete flexibility and had the added advantage of making use of equipment in the Computer Operations Centre.

Series consists of 35mm aperture cards of gas plans created by the Microfilm and Records Branch, as well as three photographs which came from the branch director. Two photos depict the Grierson Hill Dump in 1931, and one is a copy of a 1969 aerial photograph showing the area around 97 Street and 103A Avenue.

Transportation

This series of records is related to the Commissioners’ role of overseeing all issues of public transportation and mass transportation within the City’s limits. The Commissioners were very involved in many issues and projects related to planning and implementing transportation corridors, for Railways, Industrial, and Commercial uses as well as private vehicles. They were also responsible for the public transportation system within, and air traffic into the City. This series contains the following sub-series:

– 4.1 Airport(s)
– 4.2 Public Transit

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