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City of Edmonton. Management Services Department fonds
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City of Edmonton. Management Services Department fonds

  • CA EDM RG-1
  • Fonds
  • 1931-1976, predominant 1969-1976

Fonds consists of reports, correspondence, speeches, samples of print and microfilm jobs, relating to the various functions performed by the Management Services Department.

An order has been imposed on the material. The arrangement includes 3 series. The series are as follows:

Series 1 – Administrative Records
Series 2 – Printing and Reproductions Branch
Series 3 – Microfilm and Records Branch

City of Edmonton. Management Services Department

Microfilm and Records Branch

The records in this series relate to the functions of the Microfilm and Records Branch. This branch, under Director Tom Rannie, provided all City departments with services ranging from folding, inserting and metering of mail plus special deliveries and regular daily pickups and deliveries of mail, as well as providing microfilming services. The City of Edmonton established their first 16 mm microfilm program in 1952 in conjunction with Civil Defense for the security of essential documents. During the late 1960s this program was expanded to combine both 16 mm and 35 mm microfilm systems which gave complete flexibility and had the added advantage of making use of equipment in the Computer Operations Centre.

Series consists of 35mm aperture cards of gas plans created by the Microfilm and Records Branch, as well as three photographs which came from the branch director. Two photos depict the Grierson Hill Dump in 1931, and one is a copy of a 1969 aerial photograph showing the area around 97 Street and 103A Avenue.

Administrative Records

The records in this series relate primarily to the functions of the Analytical Services, Computer Systems, Computer Operations branches.

The Analytical Services Branch, under Director Trevor Peach, was originally intended to provide the City with a staff of competent Work Study Technicians through a period of training and then reassignment to their departments. The concept developed to that of a permanent staff of qualified management Analysts with the capability for a broader approach to problem solving with the realization that Work Study was just one part of the problem solving approach. Their concept of service expanded to include work systems design and special assistance in office systems, forms design, organization, economic feasibility, financial studies and the provision of resource people for expediting the work of committees, and task forces.

The Computer Systems Branch, under Director George Mueske, was established to develop the various uses which could be made of a computer. It provided services that varied from providing courses in project control and critical path to actual systems design programming and implementation for specific projects. The branch had no authority to initiate new applications or to revise ones currently in use without the expressed wish of the department concerned.

The Computer Operations Branch, under Director Joe Davis, was responsible for data input, data control and twenty-four hour a day operation of the computer and auxiliary equipment.

Series consists of reports, correspondence, and speeches relating to the various functions performed by the Analytical Services, Computer Systems, Computer Operations branches of the Management Services Department.

Printing and Reproductions Branch

The records in this series relate to the functions of the Printing and Reproductions Branch. This branch, under Director Vern Skogg, was responsible for defining the use of materials, quality and quantity required, selecting the proper process, and producing the print job. The function was divided into two elements: plan printing and printing. Plan Printing serviced the needs of all City departments for blue and black line prints, sepias and mylars. There were three categories of printing: the printing of small reports, agendas, bylaws, inter-departmental letters and all of the council material for their meetings; a second category included the printing of all types of forms, letterhead, cards, brochures, books and reports; the third category was the tendering of printing requests that the shop could not handle because of large volume, or economy. This branch had a satellite print shop at the Police Station to facilitate the immediate turnover requirements of the Police.

Series consists of sample print jobs created by the Printing and Reproductions Branch.

File List:
Box 1:
File 1 - Storyland Valley Zoo Admission or Ride Tickets (ca. 1973);
File 2 - Tourist Parking Tags (ca. 1973);
File 3 - Ballot Card for Proprietary Electors - Public Schools(ca. 1973);
File 4 - Ballot Cards for Electors - Separate School (ca. 1973);
File 5 - City of Edmonton Remittance Advance (ca. 1973);
File 6 - City of Edmonton Check [cancelled] (ca. 1973);
File 7 - City of Edmonton Paycheck [cancelled] (ca. 1973);
File 8 - Census Forms (1972);
File 9 - Traffic Tickets (1971)

Box 2:
File 10 - Utility Meter Book (n.d.)