Fonds RG-1 - City of Edmonton. Management Services Department fonds

Title and statement of responsibility area

Title proper

City of Edmonton. Management Services Department fonds

General material designation

  • Textual record
  • Graphic material

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on name of creator.

Level of description

Fonds

Reference code

CA EDM RG-1

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

Physical description area

Physical description

4.2 m of textual records. - 3 photographs

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Biographical history

Management Services, under Superintendent H. B. Fraser, provided a wide range of technical and informational assistance to all other City Departments. Its sole purpose was to service the changing requirements of the City as evidenced in the particular demands of operating departments and other service functions.

Major functions of the department were organizational planning and analysis, equipment selection, office layout, forms design and control, a complete computing service which included systems design, operation and maintenance, records management, printing and reproductions. The department was divided into five main branches: Analytical Services, Computer Systems, Computer Operations, Microfilm and Records (Mail Services), and Printing and Reproductions.

Custodial history

Scope and content

Fonds consists of reports, correspondence, speeches, samples of print and microfilm jobs, relating to the various functions performed by the Management Services Department.
An order has been imposed on the material. The arrangement includes 3 series. The series are as follows:

  • Series 1 - Administrative Records
  • Series 2 - Printing and Reproductions Branch
  • Series 3 - Microfilm and Records Branch

Notes area

Physical condition

Immediate source of acquisition

This material was transferred to the City of Edmonton Archives by the Department of Management Services between 1972 and 1978.

Arrangement

The material was arranged according to the filing system of the creator.
The photographs were assigned item numbers with the prefix EA-217.

Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

These records contain information that is protected in alignment with the Freedom of Information and Protection of Privacy (FOIP) Act.

Terms governing use, reproduction, and publication

Copyright may apply.
Reproduction restrictions may apply.

Finding aids

File list available online.

Associated materials

Related materials

Accruals

No further accruals are expected.

General note

During the 2009 review of this material much of the material was deaccessioned as transitory or of little historical value, including daily cash reports, distribution of cash deposit reports, monthly cash summaries, equipment and inventory lists, resumes, tax returns and reports, sales tax summaries, course descriptions, mileage reports, form design requests, mail accounts, I.D.O. files, Library log sheets, membership in external organizations (National Microfilm Association), invoices and orders, 4th Floor alteration correspondence, bi-weekly statistical reports, Commissioners Memoranda, newsletters from external organizations (Keats, Peat, Marwick), system bulletins, billing summaries and union correspondence re: employee benefits.

General note

Accession numbers: A72-55; A74-95; A74-115; A75-27; A78-9

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

City of Edmonton Archives

Rules or conventions

Rules for Archival Description (RAD)
Archives Society of Alberta Subject Terms

Level of detail

Language of description

Script of description

Sources

Accession area

Related subjects

Related people and organizations

Related places

Related genres