Series 1 - City Clerks and Administrative Records

Title and statement of responsibility area

Title proper

City Clerks and Administrative Records

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

Level of description


Reference code

CA EDM RG-11-1

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1926-1969 (Creation)

Physical description area

Physical description

18.14 m of textual documents and other material.

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

Custodial history

Scope and content

This series consists of records related to the City Clerk’s Office. The City Clerk’s Office is the one most directly concerned with providing service to the Mayor and City Council and until 1972 the City Commissioners. They collect (and in most cases create) Councils’ minutes, correspondence and action files. This office is responsible for preparing materials for councilors’ and the Mayor’s scrutiny before it goes to the Council chambers for debate and voting. Included in these are materials relating to bylaws and regulations for the City of Edmonton, elections preparations and results, census papers and reports, as well as records created by the City’s commissioners, departments and committees such as correspondence, reports, policies, recommendations and action requests. The administrative records of the City’s government include a number of services which are shared between other departments through a centralized office within the Commissioners’ and later the City Manager’s office. This series contains the following sub-series:

– 1.1 Bylaws and Licenses
– 1.2 Elections and Census
– 1.3 Shared Management Services
– 1.4 Mayor / Council Inquiries & Correspondence
– 1.5 Departmental Reports / Policies
– 1.6 Personnel / City Employees
– 1.7 Advisory and Standing Committees

Notes area

Physical condition

Immediate source of acquisition


Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

Some files are restricted under FOIP.

Terms governing use, reproduction, and publication

Finding aids

Finding aid available at repository.

Associated materials

Related materials


General note

This series includes photos [EA-88], maps, plans, and artwork [EAA-16].

Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions

Level of detail

Language of description

Script of description


Accession area

Related subjects

Related people and organizations

Related places

Related genres